Sunday, October 16, 2005

Font Size in Balloons

I like using the "comment" feature in Microsoft Word, especially when typing notes for a presentation. The comment box can help to remind you of additional information. But I'd like to increase the font size within the comment box. Is there any way to do this?
Walter Koch
If you want to change font size in the comment balloons on the fly, you're out of luck. You can highlight text within a comment balloon and apply many kinds of formatting—make it bold or italic, or change the typeface, color, and highlight color—just about everything but the font size. One workaround is to view the comments in the Reviewing Pane. If the Reviewing toolbar isn't visible, right-click in the toolbar area and select it. Now click the Reviewing Pane button (by default, the rightmost button on that toolbar) or click the Show button and select Reviewing Pane. You can now see your comments with all formatting in a pane at the bottom of the Word window.
But if you want to use a different (fixed) size in the comment balloons, that you can do—by modifying the style called Balloon Text. Choose Format Styles and Formatting from the menu. Look for Balloon Text in the list; you probably will not find it, as it's hidden by default. Click the drop-down list labeled Show at the bottom of the Styles and Formatting bar and select Custom. This will display a Format Settings dialog with a list of checkable items titled Styles to be visible. Find Balloon Text in this list and check its box, then click OK. Now select Balloon Text in the list, click the down-arrow button next to it, and choose Modify. Pick the typeface and font size you want, check the box titled Add to template, and click OK.

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